simple employee handbook

While the Company will make a reasonable effort to return the employee to his or her former position or a comparable position following an approved leave of absence, there is no guarantee that the employee will be reinstated to his or her position, or any position, except as required by law. Any employee or contract worker who violates this policy will be subject to disciplinary action, up to and including termination of his or her employment or engagement. Details on legal aspects of employment. This duty of confidentiality applies whether the employee is on or off the Company's premises, and during and even after the end of the employee's employment with the Company. WebA simple but effective employee handbook must communicate all your companys values and mission. All time off that qualifies as family and medical leave will be counted against the employee's federal and, if applicable, state family and medical leave entitlement to the fullest extent permitted by law. Others do not. You should be able to find detailed descriptions of your state's laws on your state government's website. WebProviding employees with handbooks is an essential part of workplace communication and transparency. Sometimes, they happen organically, but it's always a good idea to get them down on paper. Get started now! It is typically provided to employees when they are first hired, and it serves as a reference for them throughout their time at your company. Read why you need one and how to create it. This clause describes Workers Compensation insurance and how employees might access its benefits should they become injured on the job. Simple Employee Handbook Template Employees are paid on a basis. A well-designed and engaging employee handbook is a brilliant touchstone for new hires and existing employees to draw information from at their own pace. Thus, even though an employee may utilize all of his or her allotted time under the federal FMLA due to his or her disability, the employee may then be entitled to time off under the NJFLA in connection with the birth or adoption of a child or the serious illness of a parent, child or spouse. Not every company includes this section, but companies that work in highly competitive industries with trade secrets and concern about employees jumping ship for a competitor may want to have employees sign a non-disclosure agreement or at least include a conflict of interest policy in the employee handbook. it creates a hostile or offensive work environment. You might include a friendly greeting or the company's mission statement, or a description of company culture. An employee handbook is a document created by an employer (often the Human Resources team) to communicate employment and job-related information that employees must know. An employee may qualify for up to 12 weeks of unpaid state leave in any 12-month period if the employee or family/household member is a victim of domestic violence or sexual assault. The Company maintains a personnel file and payroll records for each employee as required by law. Once accrued sick time is used up, the remainder of the FMLA/CFRA leave will be without pay. Details on legal aspects of employment. ), and electronic files (software, documents, etc.) The FLSA's child labor provisions, which the Company strictly adheres to, are designed to protect the educational opportunities of youth and prohibit their employment in jobs that are detrimental to their health and safety. An arrangement between an employee and an employer in which (1) the employee may quit their job at any time, and (2) the employer may fire the employee at any time, as long as the reason for the firing does not violate laws against discrimination or retaliation and the employer does not violate contractual obligations to the employee. This part of the Employee Handbook sets out the employers intention to comply fully with the Equal Employment Opportunity and Americans with Disabilities Act and the policies that underscore that intention. Nothing in this employee handbook or in any other document, including benefit plan descriptions, creates or is intended to create a promise or representation of continued employment for any employee. For information regarding employee benefits and services, employees should contact . Most companies offer their employees breaks during the day, for meals and/or rest, and this information becomes part of the employee manual. WebAfter you welcome employees and introduce your mission, explain basic aspects of employment like how you define full-time employment and how you hire. All leaves must have the approval of Company management. Employee Handbook The Employee Handbook usually lays out company payroll procedures and practices so that employees will have a clear understanding of this essential part of their employment. Harassment or unlawful discrimination against individuals on the basis of race, religion, creed, color, national origin, sex, pregnancy, sexual orientation, gender identity or expression, age, ancestry, physical or mental disability, genetic information, marital status or any other classification protected by local, state or federal laws is illegal and prohibited by Company policy. When you are talking with your new employee you likely don't want to focus on "what they can't do" the first few days. In response to every complaint, the Company will conduct an investigation which may involve interviewing witnesses if warranted and, if improper conduct is found, take appropriate corrective action. WebEmployment basics In this section, we explain our employee contract types and define our basic employment policies. Download this template in a .doc format by clicking on the link at the bottom of this page. Every U.S. state except for Montana presumes that employment relationships are at will.. The terms in your document will update based on the information you provide. During your employment, you and the Company both contribute funds to the Federal government to support the Social Security Program. An employee of a company with more than 50 employees may qualify for up to 3 days' leave in any 12-month period to seek a restraining order, obtain medical care or counseling, relocate, or seek legal assistance for victims of domestic violence, sexual assault, or stalking. Employees must give 3 months' notice unless a medical emergency requires the leave to begin sooner. Saying that your company "is striving to be the best in the world" is a vague statement. Some companies require uniforms while others encourage individualism. Therefore, it is your responsibility to come forward if you are in need of an accommodation. That's why you need to lay out those aims at the beginning of your employee handbook. Download this template in a .doc format by clicking on the link at the bottom of this page. It's important that your employees understand the risks of not following the policies, laws, and procedures that you lay out in the employee handbook. Weve been in business since [year] and since 2. Testifying in an investigation of the employer by a government agency. Employees working in nonexempt jobs are entitled to be paid at least the minimum wage per hour and a premium for overtime. Putting company rules in writing helps set expectations and reduces misunderstandings. For all planned leaves, however, employees must submit a request at least days in advance; in case of emergencies, employees should submit the request as soon as they become aware of the need for leave. Only during the probationary period are employees working in Montana subject to discharge without "good cause." Every employee should be required to read and sign the handbook after starting employment. Paid sick leave varies by location, there is no federally mandated paid sick leave. Every organization must have certain standards of conduct to guide the behavior of employees. Part-time employees are those who work fewer than [30 hours] per week. With your values clearly identified, then think about creating policies that your employees will embrace. When the Company determines any of these problems will be present, it will decline to hire an individual to work in the same department as a relative. Therefore, employees who bring personal cell phones to work are required to keep the ringer shut off or placed on vibrate mode when they are in the office, and to keep cell phone use confined to breaks and meal periods. PA, IL, MN, NY and TX only offer sick leave policies by city. It is the employee's responsibility to take steps to promote safety in the workplace and work in a safe manner. It also covers employee rules and expected behaviors. The employee must provide a certification from his or her health care provider to the Company to support a leave for medical reasons. An individual, business, or organization hired by an employer to perform specific functions, but who is not subject to the same degree of control by the employer as an employee would be. To fulfill your part, you should do your best to communicate company policy changes. The full list is included in this clause. This document has been customized over 44.2K times, Ask a lawyer questions about your document, Sign this document online for free with RocketSign, Explore other Business and contracts documents, Do not sell or share my personal information. Employee Handbooks describe the employment relationship (at-will most often), time off policies, reasons for possible termination, harassment and discrimination policies and complaint procedures. While regular attendance is crucial to maintain business operations, the Company recognizes that, for a variety of reasons, employees may need time off from work. Beyond the requirements of law, you probably have your own expectations for how employees will conduct themselves on the job and so you'll need policies geared to specific on-the-job conduct. Employee Handbook This clause covers the employers policies regarding service animals, emotional support animals, and pets. This will include topics employees care about, such as: Keep in mind that some of this material, such as overtime pay rules and workers' compensation coverage, are at least somewhat dictated by federal and state or even local laws. Making a new employee feel part of the team is a rather hard task at first, but not impossible. Workplace Policies. Here in this article, we re going to look at some of the best employee handbook examples from companies like Netflix, Valve, HubSpot, and more. An employee handbook outlines an employers rules, benefits, and preferred conduct in day-to-day activities. Only during the probationary period are employees working in Montana subject to discharge without "good cause." An employee may qualify for 13 weeks of state family and medical leave in any two calendar years for childbirth, adoption of a child up to 16 years old, an employee's or a family member's serious health condition. WebWhat to include in an employee handbook. An employee handbook, also known as an employee manual or staff handbook, is a resource compiling policies, requirements, expectations, and procedural manuals in the workplace that guide employee actions and provide answers to common questions. Any violation of this policy will result in disciplinary action, up to and including termination. Employment contract types Full-time employees work at least [30 hours] per week or [130 hours] per month on average. The Company will not discriminate against employees based on their lawful political activity engaged in outside of work. Download this template in a .doc format by clicking on the link at the bottom of this page. Required sick leave can vary depending on your location and the number of employees you have. Objecting to or reporting workplace discrimination or harassment. It is typically provided to employees when they are first hired, and it serves as a reference for them throughout their time at your company. November 9, 2021 Company Handbook, Employee Handbook, Employee Handbook Examples, Employee Handbook Templates 2105 views When youre an employer, you need a sample employee handbook for your staff or at least one that is scalable to a digital screen and fits in their clenched hands. An employee handbook is given to new employees from the employer. No employee, contract worker, customer, vendor or other person who does business with this organization is exempt from the prohibitions in this policy. You can adjust your federal and state income tax withholding by completing the proper federal or state form and submitting it to Accounting or Human Resources. Employee Handbook This will give her more total protected leave from work than the leave offered under the federal FMLA. All time off that qualifies as family and medical leave will be counted against the employees federal and, if applicable, state family and medical leave entitlement to the fullest extent permitted by law. Prohibited harassment or discrimination includes any verbal, physical or visual conduct based on sex, race, age, national origin, disability or any other legally protected basis if: Prohibited harassment includes (but is not limited to) unwelcome sexual advances, requests for sexual favors and lewd, vulgar or obscene remarks, jokes, posters or cartoons, and any unwelcome touching, pinching or other physical contact. You need a good introduction or mission statement whether it is for this document or your business plan or website. Typically, companies only offer employee benefits to full-time employees, but some companies offer benefits to employees who are part-time. Employee Handbook An employee with at least 12 consecutive months and 1000 hours worked with the company may qualify for state family and medical leave of 6 weeks per 12-month period for pregnancy/maternity, childbirth, or adoption. The NJFLA applies to employers that are subject to the New Jersey Unemployment Compensation Law for employees who have worked 20 calendar weeks in covered New Jersey employment, or earned at least 1000 times NJ minimum wage during the 52 weeks preceding leave. Use our template as a guide and adjust it to your needs. U.S. citizens have a civic obligation to provide jury duty service when called. It also provides guidance on prohibited conduct and complaint procedures. Employee Handbook Employee Handbook Most Employee Handbooks have a policy addressing failure to come to work. This section also communicates that the employer expects all employees to support and comply with these policies. Employee Handbook Rocket Lawyer has sections for everything from internet usage to dress codes, which let you tailor your employee handbook to fit your unique business needs. Highlights benefits packages. How to Create an Employee Handbook for Consider having a section that explains that they will be held accountable for their actions and behavior. Is a Handbook Required by Law? WebWhat to include in an employee handbook. If employees will have access to the company's confidential information, the company may want them to sign a Non-Disclosure Agreement (sometimes called a Confidentiality Agreement) as a condition of their employment. WebProviding employees with handbooks is an essential part of workplace communication and transparency. Employee Handbook Independent Contractor or Consultant - These individuals are not employees of the Company and are self-employed. WebEmployment basics In this section, we explain our employee contract types and define our basic employment policies. Workers' Compensation information is not considered private healthcare information; however, this information will be released only on a need-to-know basis. The 24-month period will be calculated based on a calendar year. If you are uncertain about any policy or procedure, please check with your manager or Human Resources. are company property and all usage should be for company-related business only. How to Create an Employee Handbook for Your Small Business: The Ultimate Guide. As you start thinking about and planning out your employee handbook, you might realize that you haven't formalized many of your policies or that you still need to consider more thoughtfully what some of your policies should be. (Keep in mind that having workers comp insurance is also important to protecting your business in case an employee or customer sues.). Were glad to have you here. The use of personal cell phones at work is discouraged because it can interfere with work and be disruptive to others. WebEmployee handbooks are an important tool for business owners. You should also inform your employees about new employment laws as they go into effect. Such conduct by or towards any employee, contract worker, customer, vendor or anyone else who does business with the Company will not be tolerated. WebThe employee handbook describes important information about [Company Name], and I understand that I should consult my manager or Human Resources regarding any questions not answered in the handbook. WebCreate an Employee Handbook in minutes using a step-by-step template. Guidelines for employee conduct. Introduction: Welcome to [Company Name]! Part-time employees are those who work fewer than [30 hours] per week. Since our business is constantly changing, the Company expressly reserves the right to revise, modify, delete, or add to any and all policies, procedures, work rules, or benefits stated in this handbook or in any other document. This is often referred to as a "Use it or Lose it" policy, but is not permitted in some states. Employees are required to call in or report for work on those days or parts of days when their presence in court is not required. The Wrongful Discharge from Employment Act Montana Code Annotated (MCA) 39-2-901, provides employers with a narrow window of "at-will" employment opportunities. They may even have boilerplate language that companies can use to describe those laws to their employees. . Every employee should be required to read and sign the handbook after starting employment. During a family and medical leave, group benefits will be maintained for up to 16 workweeks (or up to 26 weeks when leave is for the purpose of caring for a covered service member), as if the employee was continuously employed. This section describes what your workplace is and should be like. Prohibited harassment might also be transmitted using the Company's electronic communications system, or through other on-line conduct. "Illegal drug" means any drug that is not legally obtainable or that is legally obtainable but has not been legally obtained. Employee Handbook In compliance with the Immigration Reform and Control Act of 1986, each new employee, as a condition of employment, must complete the Employment Eligibility Verification Form I-9 on the date of hire and present documentation establishing identity and employment eligibility within three business days of date of hire. All prior or contemporaneous inconsistent agreements are superseded. Use this free simple employee handbook template to get you started. You want employees to see that theyre receiving fair treatment and that all employees are subject to the same disciplinary process. "At-will" can be defined as the right of an employer to hire or fire for any reason that is not illegal or contrary to written policies. Here are tips on how to get your employees read it, too. That said you might out of necessity have to be strict about certain policies. While the employee handbook is not a contract with your employees, it does set their expectations, so you must follow federal, state, and local laws when preparing certain parts of your employee handbook. By policy, the Company will provide only the former or present employee's dates of employment and position(s) held with the Company. You do not need to print new handbooks every time a change is made. Washington D.C. has its own laws regarding paid sick leave. submission to such conduct is made either explicitly or implicitly a term or condition of an individual's employment or engagement; submission to or rejection of such conduct by an individual is used as a basis for decisions concerning that individual's employment or engagement; or.