A B.S. The amount of time necessary for a student to complete all requirements for a degree or certificate according to the institutions catalog. An undergraduate with an academic level labeled as 40 and who has accumulated over 90 credits hours. FASB institutions do not use this function. FDLTCC Data Dictionary, 2019 Testimonials Included are pension (and other employee benefit) trust funds, investment trust funds, private-purpose trust funds, and agency funds (i.e., agency transactions). Previously known as the American College Testing program, this test measures educational development and readiness to pursue college-level coursework in English, mathematics, natural science and social studies. An instructional program leading towards an associates, bachelors, masters or doctoral degree or resulting in credits that can be applied to one of these degrees. A B.A. They are all members of the American Indian Higher Education Consortium. Scholarships and grants, gifts, or merit-based aid from institutional, state, federal, or other sources (including unrestricted funds or gifts and endowment income) awarded solely on the basis of academic achievement, merit, or any other non-need-based reason. The term does not include loans to students (subject to repayment), College Work-Study Program (CWS), or awards granted because of faculty or staff status. Also in the fall of even-numbered years, 4-year institutions are required to provide enrollment data by level, race/ethnicity, and gender for nine selected fields of studyEducation, Engineering, Law, Biological Sciences/Life Sciences, Mathematics, Physical Sciences, Dentistry, Medicine, and Business Management and Administrative Services. Classification of Instructional Programs (CIP). Institutional grants (funded) (allowances), Institutional grants from restricted resources, Institutional grants from unrestricted resources, Institutional grants(unfunded) (allowances), Institutions staff (not in medical schools), Instruction combined with research and/ or public service. ), Institutional grants to students that are funded from resources that are not restricted to any particular purpose. Funds whose principal is nonexpendable (true endowment) and that are intended to be invested to provide earnings for institutional use. As the project is passed to future researchers, it will be easier to track the location of data. Orientation typically a week in length addressing the academic, social, emotional, and intellectual issues involved in beginning college. The method for providing meals to students during an academic year. This includes what type of data is being collected (e.g. Includes all Title IV subsidized and unsubsidized loans and all institutionally- and privately-sponsored loans. College-funded or college-administered award from institutional, state, federal, or other sources for which a student must have financial need to qualify. Related term(s): Carnegie Classification, Specialized institutions (Carnegie. The doctor's degree classification includes such degrees as Doctor of Education, Doctor of Physical Therapy, Doctor of Occupational Therapy, Doctor of Nursing Practice and Doctor of Philosophy. The first term a student was enrolled within a particular major. Students enrolled in courses for credit and recognized by the institution as seeking a degree, certificate, or other formal award. A coordinating body without these powers or a section of a state agency usually would not be considered a system office. Program in which students may complete two undergraduate programs of study simultaneously. Whether course are being offered or cancelled. IPEDS currently consists of the following components: Institutional Characteristics (IC); Completions (C); Employees by Assigned Position (EAP); Fall Staff (S); Salaries (SA); Enrollment (EF); Graduation Rates (GRS); Finance (F); and Student Financial Aid (SFA). An international student or applicants type of visa to live or study in the United States. Calculated, as required under the Student Right-to-Know Act, as the total number of completers within 150% of normal time divided by the number in the cohort after subtracting any allowable exclusions. An applicant that applied to a previous term. 13 (applicable to both FASB and GASB institutions). Faculty who meet the following requirements: doctorate or equivalent degree; demonstrated ability as a teacher or librarian or potential for that activity; demonstrated evidence of research ability and scholarly or professional promise; demonstrated ability to relate effectively to students and professional colleagues. Changes that occur infrequently rather than on a regular basis, but still affect the net assets of the institution. in Deaf Studies: Language and Human Rights, M.A. A student who has successfully completed a transfer-preparatory program. Includes occupational and vocational schools with programs of at least 1800 hours and academic institutions with programs of less than 4 years. The most common example is a states general appropriation. Formerly known as National Direct Student Loans (NDSL), the Perkins Loan program provides low interest loans to eligible postsecondary students (undergraduate, graduate or professional students) with demonstrated financial need to help meet educational expenses. Number of print or electronic refereed journal articles, book chapters, reviews and creative works published by faculty. Total number of students enrolled at a particular point in time; usually taken at census date. A process in which survey data are moved from the IPEDS data collection system to the Peer Analysis System (PAS). The academic year in which IPEDS data were collected. Programs requiring less than 2 years of full-time equivalent college level work (4 semesters or 6 quarters) or less than 1,800 contact hours to obtain a degree, diploma, certificate, or quarter in the summer. An award that requires completion of a program that meets all of the following criteria: (1) completion of the academic requirements to begin practice in the profession; (2) at least 2 years of college work prior to entering the program; and (3) a total of at least 6 academic years of college work to complete the degree program, including prior required college work plus the length of the professional program itself. Also includes information technology expenses, actual or allocated costs for operation and maintenance of plant, and depreciation related to the independent operations. Funds established by the governing board to function like an endowment fund but which may be totally expended at any time at the discretion of the governing board. and others, as designated by the awarding institution. Non-degree seeking undergraduate students. Previously known as the Scholastic Aptitude Test, this is an examination administered by the Educational Testing Service (ETS) and used to predict the facility with which an individual will progress in learning college-level academic subjects. Typically a regular employee of another institution who is employed temporarily and who intends to return to his or her regular appointment. A person who is not a citizen or national of the United States but who has been admitted as a legal immigrant for the purpose of obtaining permanent resident alien status (and who holds either an alien registration card (Form I-551 or I-151), a Temporary Resident Card (Form I-688), or an Arrival-Departure Record (Form I-94) with a notation that conveys legal immigrant status such as Section 207 Refugee, Section 208 Asylee, Conditional Entrant Parolee or Cuban-Haitian). Based on cumulative hours earned; ex: Freshman, Sophomore, Junior, Senior, Master's Candidate. The annual finance component collects data that describe the financial condition of postsecondary education in the nation. Most tutors are college students; at some colleges, they are specially trained and certified. Resources held and administered by the institution when it is acting in a capacity for individuals, private organizations, or governments. Includes any contributed services recognized (recorded) by the institution. PDF Data Dictionary - University of Chicago Liquidity or nearness to cash is not the basis for classifying assets as current or non-current; thus cash or investments intended for liquidation of liabilities due beyond the one-year period would not be current assets. Recognition of attendance or performance in an instructional activity (course or program) that can be applied by a recipient toward the requirements for a degree, diploma, certificate, or other formal award. A functional expense category that includes expenses of the colleges, schools, departments, and other instructional divisions of the institution and expenses for departmental research and public service that are not separately budgeted. These schools offered at least a one-year program of study creditable toward a degree and they were eligible for participation in Title IV Federal financial aid programs. Note: Resident aliens are to be reported in the appropriate racial/ethnic categories along with United States citizens. The Yellow Ribbon Program is a supplementary program to the Post 9/11 GI Bill coverage of in-state tuition and fees. There can be three types of beneficiaries: Surviving spouses and children; Discharged veterans; and Active military personnel in special programs. An undergraduate student with an academic level labeled as 20 and who has accumulated between 25 and 55 credit hours. These students may or may not be enrolled in graduate programs. Includes persons who perform some of the duties of a professional in a supportive role, which usually requires less formal training and/or experience than normally required for professional status. The survey status obtained when a keyholder has resolved all edits/errors and has decided that data are ready to submit to IPEDS. Also known as the Student Right-to-Know and Campus Security Act (P.L. For some institutions, this amount may also cover books and supplies. The ECB software allows users to browse, select, and view the data elements included in the IPEDS data files. PDF Data Dictionary/Codebook - Johns Hopkins University A person who is not a citizen or national of the United States and who is in this country on a visa or temporary basis and does not have the right to remain indefinitely. Also referred to as clock hour. This component is required biennially in odd-numbered years from all institutions with 15 or more full-time employees. A program of study consisting of one or more courses, designed to provide the student with sufficient knowledge and skills to perform in a specific occupation. ), Optometry (O.D. A student enrolled in a four- or five-year bachelors degree program, an associate degree program, or a vocational or technical program below the baccalaureate. The Supplementary Educational Opportunity Grants (SEOG) are made directly to institutions of higher education, which select students for the awards. The first term the student officially declared their current major. Sometimes theyre on loan to be on administrator, etc. A unit of measure representing the equivalent of an hour (50 minutes) of instruction per week over the entire term. Persons whose initial assignments are made for the purpose of conducting instruction, research or public service as a principal activity (or activities). Create beautiful and useful documentation of your databases Generate convenient documentation of your databases in minutes and share it with your team. Secondary school program a student attended before enrolling in higher education. Using Data Standards as part of a well-designed dictionary might help make your research data more accessible. Related term(s): Tuition, Required fees, Room charges, Board charges. Courses or sub-section of course offerings within a term. Those below a 2.0 GPA could be placed on Academic Warning, Academic Probation, or Academic Suspension. A student who has not previously enrolled for work creditable toward an advanced degree at any university, and who is enrolled for work creditable toward such a degree. Any earned academic degree carrying the title of bachelor. Normally requires at least four but not more than five years of full-time college-level work. A current student is an enrolled student. A person who is not a citizen or national of the United States but who has been admitted as a legal immigrant for the purpose of obtaining permanent resident alien status (and who holds either an alien registration card (Form I-551 or I-151), a Temporary Resident Card (Form I-688), or an Arrival-Departure Record (Form I-94) with a notation that conveys legal immigrant status such as Section 207 Refugee, Section 208 Asylee, Conditional Entrant Parolee or Cuban-Haitian). Includes deans, directors, or the equivalent, as well as associate deans, assistant deans, and executive officers of academic departments (chairpersons, heads, or equivalent) if their principal activity is public service. A description of a prospective student who has completed an application for enrollment. Contractual allowances provided to insurers or other group health providers which are deducted from fees for services provided by hospitals (thus not included in hospital revenues). Also not included are awards to students where the selection of the student recipient is not made by the institution. Outright grants-in-aid, trainee stipends, tuition and fee waivers, and prizes awarded to students by the institution, including Pell grants. Includes gifts designated for a capital project. Related term(s): Private institution, Private not-for-profit institution, Private for-profit institution. Liabilities whose liquidation is not reasonably expected to require the use of resources classified as current assets or the creation of other current liabilities within the next year. Gifts or grants received by a GASB institution that are restricted to a permanent endowment (institutions often have endowment funds that are classified as permanent endowments). Excluded are assets that are part of endowment funds or other capital fund investments in real estate. Most Institutional Characteristics, Salaries, Fall Staff, Enrollment, and Employees by Assigned Position data are collected for the current year; Completions, Student Financial Aid, and Finance data collections cover the prior year. This Data Dictionary provides a single point of reference for data mapping and interpretation for all of the indicators in your quality reports. Individuals available for full-time assignment, at least for the period being reviewed or analyzed, or those who we designated full-time in an official contract, appointment, or agreement. Thus presidents, vice-presidents, or deans, even though they may also carry the title of professor, are not members of the Instruction/Research Professionals classification unless they normally spend at least 50 percent of their time in instruction and research activities. Capital assets consisting of roads, bridges, drainage systems , water and sewer systems, and other similar assets. ), Law (L.L.B. Data Dictionary Summary of MIS Reporting Deadlines Note: These deadlines refer to the electronic MIS files and spreadsheets outlined in this Data Dictionary and do not include all reporting deadlines outlined in the Data Reporting Calendar. Links to the various spreadsheets can be found in the in the section on Spreadsheet Reporting. Academic program. Faculty who conduct research as their primary responsibility. An institutional classification developed by the Andrew W. Carnegie Foundation for the Advancement of Teaching. Revenues associated with operations independent of or unrelated to the primary missions of the institution (i.e., instruction, research, public service) although they may contribute indirectly to the enhancement of these programs. It is funded by the Department of Defense through a contract with the American Association of State Colleges and Universities (AASCU). A student attending any institution for the first time at the undergraduate level. Note: if the federal government selects the student recipients and simply transmits the funds to the institution for disbursement to the student, the amounts are not considered as revenues and subsequently there are no discounts and allowances or scholarships and fellowships expenses. Charges assessed against students for educational purposes. To carry out these activities, it generally maintains its own enrollment, personnel, and financial records separate from those of the main institution (although an institution may include these records in its own institutional data base). American College Testing (ACT) Program Battery, Graduate Management Admissions Test (GMAT). Includes mandatory and nonmandatory transfers. These grants may take the form of grants to the institutions to undertake research or they may be in the form of student financial aid. The amount of long-term debt that the institution is expected to pay or liquidate during the next year using current assets. A person may be counted in only one group. Specialized accreditation normally applies to the evaluation of programs, departments, or schools which usually are parts of a total collegiate or other postsecondary institution. Auxiliary enterprises are managed as essentially self-supporting activities. Credit Hour Term Band. or J.D. Age distributions are collected in odd-numbered years by student level. in Education with a Specialization in Early Childhood Education, B.A. Includes current funds revenues from the following: Liabilities whose liquidation is reasonably expected to require the use of resources classified as current assets or the creation of other current liabilities within the next year. Headcount of every major enrolled for specified term. Related term(s): First-time student (undergraduate). Includes Pell Grants and aid to students in the form of tuition or fee remissions. Assignments in this category customarily and regularly require the incumbent to exercise discretion and independent judgment. The year for which data are reported in a particular IPEDS component. Some examples of this type of degree may include Ed.D., D.M.A., D.B.A., D.Sc., D.A., or D.M and others, as designated by the awarding institution. Interest income is one component of investment income. A membership group of over 1,700 institutions that functions to expand and improve voluntary postsecondary opportunities for servicemembers worldwide. An institutional classification developed by the Andrew W. Carnegie Foundation for the Advancement of Teaching Schools of Law award most of their degrees in law. The CIP is the accepted federal government statistical standard on instructional program classifications and is used in a variety of education information surveys and databases. Does not include bachelors degree-granting institutions where the baccalaureate program can be completed in 3 years. The change in net assets results from revenues, gains, expenses, and losses. Upon completion of the terminal degree, the instructor will be promoted to Assistant Professor for the following year at which time he/she will begin the tenure-track probationary period. All programs of study at the masters level. A position that will not be able to receive tenure status with Gallaudet. The following table indicates the level of instructional activity used to convert the credit and/or contact hours reported to an indicator of full-time equivalents (FTE students): For institutions with continuous enrollment programs, FTE is determined by dividing the number of contact hours attempted by 900. Group of students entering in the fall term established for tracking purposes. A 12-month period defined by an institution for reporting a full year of activity (usually either July 1 through June 30 or September 1 through August 31). Students enrolled in courses for credit who are recognized by the institution as seeking a degree or formal award. Once locked, the system becomes read only and the keyholder no longer has access to the system to alter data. Classification of instruction coding system that generally relates to programs with Vocational and Technical Education Act funding. (Used for reporting on the Student Financial Aid component). A student who is not a legal resident of the state in which he/she attends school. is drawn from coursework more typically used in engineering, computer science, mathematics, business, law, and the natural sciences. Applicants that have been granted an official offer to enroll in a postsecondary institution. The level of study, such as bachelors degree, masters degree, doctoral, degree, and postsecondary certificate. All funds, including institutional funds, received for which no stipulation was made by the donor or other external agency as to the purpose for which the funds should be expended. Non-operating revenues appropriated to a GASB institution by a government with the requirement that the funds be used primarily to acquire, construct, or improve capital assets, including buildings, land, equipment, and similar capital assets. A person having origins in any of the original peoples of Hawaii, Guam, Samoa or other Pacific Islands. Other Separate Health Professional Schools award most of their degrees in such fields as chiropractic, nursing, pharmacy, or podiatry. Sites outside the confines of the parent institution where courses are offered that are part of an organized program at the parent institution. If control over these resources passes to the student, the amount is reported as an expense. Information presented in the CDS includes: enrollments and degrees conferred, profile of first-year students, statistics and policies on transfers, academic offerings and policies, student life, annual expenses, financial aide, faculty and class sizes. A student enrolled in courses for credit who is not recognized by the institution as seeking a degree or formal award. Select what best describes your relationship to Gallaudet University so we can effectively route your email. Twelve-month period running from July 1st through the following June 30th. List of students who meet the admission requirements but will only be offered a place in the class if space becomes available. Infrastructure assets usually have longer useful lives than other capital assets such as buildings. Persons who were hired for full-time permanent employment for the first time, or after a break in service, between July 1st and October 31st of the survey year. A primary function or occupational activity category used to classify persons employed for the primary purpose of performing academic support, student service, and institutional support, whose assignments would require either a baccalaureate degree or higher or experience of such kind and amount as to provide a comparable background. These surveys collected institution-level data on such topics as institutional characteristics, enrollment, degrees conferred, salaries, employees, financial statistics, libraries, and others. Loans and jobs from institutional, state or other sources for which a student need not demonstrate financial need to qualify. A sum of money or property bestowed on a postsecondary institution by a local government. Racial/ethnic data have been collected annually since 1990 (biennially in even-numbered years prior to then) for the Office for Civil Rights as part of their compliance reporting requirements. Students must be full time and first time to be considered in the cohort. Cohort Type refers to whether a student is a first-time freshman, undergraduate transfer, graduate student, or other. 101-542), which was passed by Congress November 9, 1990. One of the nine components of IPEDS. It includes the retention, preservation, and display of educational materials (for example, libraries, museums, and galleries); organized activities that provide support services to the academic functions of the institution (such as a demonstration school associated with a college of education or veterinary and dental clinics if their primary purpose is to support the instructional program); media such as audiovisual services; academic administration (including academic deans but not department chairpersons); and formally organized and separately budgeted academic personnel development and course and curriculum development expenses. A web tool accessed through http://nces.ed.gov/ipeds/cool that provides selected IPEDS data for nearly 7,000 colleges, universities, and other postsecondary schools in the United States and the outlying areas. Generally, however, private institutions report these grants as allowances when applied to the students account and as local grant revenues when received. Hybrid course blend face to face interaction such as in-class discussion with web educational technologies such as online course. Formerly referred to as Salaries and Fringe Benefits of Full-Time Instructional Faculty (SA). Data Dictionary | Institutional Research | My Graceland Home Individuals who are not Hispanic and report more than one racial background are reported in the Two or More Races, non-Hispanic category. Frequently this is associated with an insurance payment. All rights reserved. A course of study at the bachelors level that requires less coursework hours than a major typically between 12-21 credit hours. Clean All edit errors have been resolved; data are clean; proceed to Lock. A data dictionary is a supplementary document that details the information provided in a data set. Teaching overload FTE is based on the faculty load assigned by the department (ex: a 3 credit course would equate to a .25 FTE).