In the best conditions, all managers within the company should be setting policy and behavioral expectations within two to four weeks of an employees first day. Article: "Over One Quarter of Full-time Workers Have Flexible Schedules" To summarize, configurable employee scheduling software contains robust features that dramatically improve the scheduling process: In organizations prone to demand fluctuations, scheduling software helps leaders meet production targets and quickly pivot in the face of last-minute staffing needs. Here are a few things to keep in mind while creating a work schedule: 1. This way, youll be able to work out any issues that may arise before implementing company-wide. Utilizing a flexible work schedule policy allows employees to modify their arrival and departure times, how long they work, or from where they work. Deputy's intuitive interface makes employee scheduling a breeze. [CDATA[/* >*/. 16 Examples of Important Workplace Policies | Indeed.com .manual-search ul.usa-list li {max-width:100%;} In shift-based work environments, the schedule significantly impacts employee productivity and morale. Neither the author nor Time Doctor will assume any legal liability that may arise from the use of this sample flexible work schedule policy. This will help identify any potential issues that could arise, especially in larger firms. If you use different technologies to manage employees and their schedules, integration among systems is essential. We provide a full suite of team and time tools designed to save you time and improve productivity. Properly cancel a meal break that has been interrupted. Regardless of the process youre using, you want to make sure both managers and staff have 24/7 access to their schedules, so they can instantly interact and adjust on the fly. An on-call scheduling system can help businesses meet customer service needs by designating certain employees to be available, either regularly or on a rotating basis, to report to work on. It may be wise to trial the policy within one department or a small group of employees. For example, in California, an employee who is sent home after working less than half their scheduled workday must be paid for two to four hours of work, depending on the specific circumstances. else if(currentUrl.indexOf("/about-shrm/pages/shrm-mena.aspx") > -1) { No classes or services at this location .agency-blurb-container .agency_blurb.background--light { padding: 0; } 4. Accessibility information. To illustrate, if they know their work hours in advance, they will more likely be able to prepare for a second job, child care, or other responsibilities that must be planned. In cases where the employer initiates the request, the employee must receive formal notification of the policy and sign the agreement with all parties involved. They generally only apply to large businesses and aim to provide workers with more predictability when it comes to their work hours and related income. By this stage of the employee scheduling life cycle, locations and shift times should be determined. Article: "Flexible Schedules and Shift Work: Replacing the '9-To-5' Workday?" Those guidelines will need to be reflected during scheduling as well. The Comprehensive Guide to Time & Attendance Management - WorkforceHub It allows employees to vary their arrival and/or departure times. Shift scheduling software that provides shift swapping capability allows employees to post and accept open shifts in real-time. While manual staff scheduling can still work well for small businesses, it doesnt suffice for complex operations where such processes are often inefficient, costly, and cumbersome. Employee Scheduling Software & App. Try It Free! | WhenToWork PROCESS As such, its an agreement between employer and employee. Remind employees frequently about your call-out policy, especially during time periods when they're more likely to take time off, like a holiday, spring break, or flu . These apps, available as stand-alone solutions or as part of vendors' broader workforce management platforms,. Site Development: Digital Strategies (Division of Communications) Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organizations culture, industry, and practices. Overtime shall be paid at an overtime premium rate of one and one-half (1.5) times the employees regular pay rate for all hours worked over 40 hours per week. Employee feedback can often uncover opportunities that may be difficult to see from a scheduling perspective, so incorporate feedback as a part of your decision-making process. These might include: Make sure to add if there will be trial periods along with their duration. Time off hours shall be recorded for these groups via an exception-based timekeeping method that supports the accurate accounting of time off balances. This approach is often used in static, repeating, weekly schedules. News sharing . Employees should not assume they might receive time off for vacation or other reasons and especial-ly when they make last minute plans. Because contingent I employees are paid hourly, UMGC will compensate a contingent I employee for any additional hours worked when UMGC requires additional work hours beyond the established schedule to meet its business needs. A reduced schedule usually sees the employee switch from a full-time role to a part-time role. Hours of Work | Policies | Human Resources | Vanderbilt University 2. Flexible Schedules A flexible work schedule is an alternative to the traditional 9 to 5, 40-hour work week. For example, creating a flexible workweek for the employee would still allow them to maintain work quality. Effective/Applicability Date. Implementing a policy that provides workers with a greater degree of freedom is bound to increase happiness among staff members. If, however, circumstances beyond the control of the supervisor arise that make it impossible to provide notice in advance, nonexempt employees are not relieved of the requirement to work overtime.